Teams, SharePoint and OneDrive, set up to work the way you do

A clear structure for files and teamwork, with permissions that make sense and sharing that stays under control.

The challenge

Files everywhere, and nobody’s sure who can see what

Teams, SharePoint and OneDrive are powerful together, but without a plan they quickly turn into a maze of duplicate files, forgotten teams and sharing links nobody remembers creating.

A little structure up front makes files easier to find, safer to share and simpler to manage as the business grows.

Sound familiar?

Business files saved in personal OneDrives and on desktops
A new team created for every small topic
Copies of documents attached to emails instead of shared
Links shared with ‘anyone with the link’
Nobody responsible for how it’s organised

What’s included

Site and team structure

SharePoint sites and Teams organised around how your business actually works.

Permissions

Access based on roles and groups, so the right people see the right files.

Sharing controls

Sensible limits on external sharing, guest access and link types.

File migration

Files moved from file servers, desktops or other cloud storage, with folders mapped properly.

Retention and recovery

Version history, retention and recycle bin settings so mistakes can be undone.

Staff guidance

Practical sessions and short guides on where to save, how to share and how to work together.

How we work

Discover

We look at how your team works today and where files live.

Design

We propose a simple structure for sites, teams and permissions.

Build

We set it up, move files across and apply sharing controls.

Adopt

We guide your staff and adjust the structure as you settle in.

FAQs

Frequently asked questions

What’s the difference between Teams, SharePoint and OneDrive?

OneDrive is for each person’s own working files. SharePoint holds shared business files. Teams brings chat, meetings and SharePoint files together for a group. We’ll help you decide what belongs where.

Can staff still use File Explorer?

Yes. With OneDrive sync, staff can open and save SharePoint and OneDrive files from File Explorer, just like a network drive.

Can you move our existing file server?

Yes. We map your folders to SharePoint sites and libraries and review permissions as part of the move.

Will you train our staff?

Yes. We provide practical guidance sessions and short written guides focused on everyday tasks.

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